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Request for Proposal to Host
MPI Arizona Chapter Networking Event

On behalf of the Arizona Sunbelt Chapter of Meeting Professionals International and the Membership Committee we are pleased to invite you to bid on fully hosting one of the monthly speed networking mixers for the 2021-22 season.

This is a perfect opportunity for your property or venue to showcase itself to corporate meeting planners and suppliers throughout the valley and show support of your local MPI Chapter. Please review the following information and submit a written response to Joanne Winter, Executive Director by email jwinter@mpi-az.org

SPECIFICATIONS FOR HOSTING & SPONSORING MPI AZ 2021-22 SPEED NETWORKING MEETINGS

 

Value to Sponsor:

  • Two (2) complimentary event registrations to their host event and two (2) complimentary meeting registrations to another networking program
  • Listing in newsletter, social media outlets, and MPI Arizona Sunbelt web page prior to the event
  • Property offered opportunity to have featured manager give a five-minute welcome, venue introduction, and highlight of culinary creations of the Executive Chef and staff
  • Opportunity to offer pre or post site tour

Program: MPI AZ Networking Events (expected attendance 50-60 ppl)

Dates Available:

  • September 2021
  • November 2021
  • December 2021
  • March 2022
  • May 2022

Meeting Space/Events:

  • The focus of our program is for networking and membership; we are requesting a large room in which members will have ability to move about tables and free of distractions from other meetings.
  • Complimentary Meeting Room Rental, Appetizers
  • Room should be set in two straight lines of tables, each accommodating 18-24 people. We would prefer an empty chair between each couple to create space for privacy and reduce noise. Additionally, we require an area for open networking after any special speed networking event.
  • Clear, visible meeting location, signage, complimentary parking and/or complimentary valet parking
  • Light appetizers provided during event.

Space Requirements:
Speed Networking area:
Tables in straight lines. Ample room for networking for 50-60 attendees.

Time Requirements:

  • Welcome - 5:00 pm-5:15 pm
  • Speed Networking - 5:15 pm- 6:30 pm (approx.)
  • Reception/Open Networking - 6:30 pm-7:00 pm

Food and Beverage Needs:

  • Complimentary non-alcoholic beverages during Networking
  • Complimentary/Sponsored Appetizers during Program

Raffle Prize:
The host property / sponsor could offer raffle prizes to be used at this event (or at raffle drawings throughout the year). Prize to be determined by the property and listed in the contract

MPI Membership:
Host property does not have to be a member of MPI however priority for sponsorship opportunities will be given to MPI members before they go to non-members

 

Billing:
If MPI has any additional expenses beyond hosted functions the direct bill should be emailed to jwinter@mpi-az.org. Invoices will be paid within fourteen (14) days of receipt of final bill after the conclusion of the program. MPI does not pay meeting space or advance deposits for functions.

(Note: Sponsor must agree with all terms and conditions to receive full value.)

Speed Networking Area

General Networking


NOTE:

If the group needs to be relocated to a different room location than originally agreed upon, MPI AZ must be contacted 14 days in advance of the program for the Membership Committee to do a site visit of the new space and make any necessary adjustments.

 Again, we thank you for your support to our MPI AZ Chapter and look forward to your response. Once selected, the property will be sent a contract to sign by the Association. For further information or questions, please contact Joanne Winter, Executive Director at 602-647-3039.

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