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Request for Proposal - 2021 Educational Program

Would you like to show-off your property/venue to Meeting Professionals? MPIMP is now accepting proposals for 2021 Educational Programs.

This is a wonderful opportunity to reach our membership in Corporate, Association and Independent Meeting Professionals. Exposure is the key to success in our industry. By developing relationships with fellow members, whether planner or supplier, you will strengthen your property/venues followings in the industry resulting in bottom-line and measurable business.

Benefits of Hosting an Educational Program:

• Showcase what the property/venue has to offer the meetings industry
• Featured on the Chapters website >> www.mpimiddlepa.org  
• Microphone time during announcements to promote property & happenings
• Opportunity to take attendees on a site-tour during the event date
• MPIMP will share survey feedback from attendees regarding the satisfaction with the property

Meeting Specifications

The following will provide you with a profile of what we are planning for 2021 Educational Programs including: needs/requirements for hosting the events. If you have any questions regarding the specifications, please contact us at mpimiddlepa@outlook.com.

1.     Times and dates can be slightly flexible pending confirmation with VP of Education.
2. Registration will begin approximately 30-minutes prior to the scheduled start of each program. Please provide a skirted table, two chairs and a waste basket. If registration occurs before a lunch or reception, coffee/tea/decaf and water should be provided for participants.
3. Depending on the program, requirements for each meeting may be different. Meeting rooms should accommodate up to 80 individuals, include audio-visual systems and must be available complimentary.
4. Room set-ups must be completed one-hour prior to the start of the programs.
5. Breakfasts will begin promptly at 8:30am with a session to follow. Luncheons will start promptly at 12:00pm with a session prior. Afternoon receptions will begin at approximately 4:00pm following the session. Meal service should last about 60-minutes. 
6. Meal budgets: Breakfast at $12.00/person; lunch at $16.00/person; afternoon reception (should include a cash bar with first drink complimentary) at $19.00/person. All prices are inclusive. ONLY November 2021 requires other meals over and above lunch.
7.     November 2021overnight event host is asked to offer 10 complimentary guestrooms to planners ONLY.
8. MPIMP's Board of Directors typically meets each month for 1-2 hours prior each education session. We ask that the host site provide one small conference room in addition to the main conference room for this purpose. Coffee/tea/decaf and water should be provided complimentary.
9. Meal head counts/confirmations, AV requirements and any other special arrangements will be provided by a representative of the MPIMP Education Committee.
10. A door prize is required from each host site. Please indicate your door prize on the RFP.
11. Our Chapter is required to submit a report to MPI for all in-kind contributions received. Please be prepared to provide the value of all items complimentary or reduced when hosting an event for the Chapter.

 Note: Specific months for Educational Programs are based on availability and Chapters schedule of events/calendar. 

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