All 2026 and 2027 active Volunteer Chapter Leaders, Chapter Administrators, International Volunteer Committees (task forces, advisory boards, advisory councils), and Regional Council members (Chairs, Vice-Chairs and Chapter Representatives) are eligible for a flat registration rate over the duration of the time registration is open. You must be an MPI member in good standing at the time of registration.  

Volunteer Chapter Leader Rates:  

Planner: Euro 495 

Supplier: Euro 585 

Use this link to register: https://emec.mpi.org/v2aVPg?rt=cS_hkKV_7EiCN3H9Utuw4A&RefId=Volunteer+Leader

Need help with chapter related issues? Here’s a list of quick connections for assistance:

General chapter operations: Try the AI Agent. Log in to the CLRP and engage with the agent using the pink circle on the bottom right side of your screen. If this route is unsuccessful, email chapters@mpi.org.   

Chapter operations specific to your chapter: contact your Chapter Operations Team member.  

Chapter Liability Insurance:  
Sleeper Sewell Insurance  
Jaimee Goehring Account Manager  
(P) 972-419-7500 jaimee.goehring@sleepersewell.com 

Check Meant for Chapter Sent to Global: receivables@mpi.org  

Cvent Customer Success (general information & support): customercare@cvent.com & https://community.cvent.com/home 

U.S. & Canada 866.318.4357 
UK 0808.234.4543 
All others or local 703.266.3535 

Cvent Event Support: Support Request Form

Cvent Onboarding: ESaenz@cvent.com  

Cvent Payment Support: paymentsolutions@cvent.com 

Cvent Urgent Issues: All MPI Chapters and Clubs have access to the Cvent Premium Support Line US: 855.332.2728

MPI Academy: academy@mpi.org 

MPI Events: Email events@mpi.org 

MPI Foundation:  mpifoundation@mpi.org  

MPI Membership: feedback@mpi.org  

MPI Publications: publications@mpi.org  

MPI Rise Awards: riseawards@mpiweb.org  

MPI Social Media Takeover Request: https://app.smartsheet.com/b/form/573b224c99f84d31bd99c2e5a078397f  

MPI Volunteer Experience (Global volunteer application process/questions): volunteerexperience@mpi.org  

MPI & Chapter Website Assistance and to report outages: support@mpi.org  

QuickBooks Online: https://quickbooks.intuit.com/learn-support/help/en-us/contact-us/

Join us for the MPI November 2026 Chapter Leader All Hands Call, our quarterly opportunity to connect, share important updates, and support chapter leadership across the MPI community. 

Thursday, November 12 

10:00-11:00 AM CDT 

Virtual 

Register Here! 

As part of your compliance documents, a Chapter Administrator Performance Evaluation is due on December 1. There is no mandatory form to complete – but you should create documentation at the Chapter level (see CLRP/OTP/MPI Chapter Bord Service/Chapter Administrator Performance Review (Sample Template)). The evaluation should be delivered to the administrator by the Office of the President, signed by both parties and stored in historical chapter files.  

Help celebrate the individuals, chapters and clubs making a meaningful impact across MPI. Nominate an outstanding leader or chapter for a 2027 RISE Award. Self-nominations are welcome! 

Nomination deadline: November 2, 2026 
Application deadline: December 2, 2026 

A nomination must be submitted before the nominee can complete an application. 

Submit a nomination 

2027 RISE Toolkit

All Chapters have general liability insurance included in Chapter Shared Services (for complete details, visit CLRP > Finance > Insurance). However, this coverage may not extend to programs or activations involving higher-risk activities. 

If your Chapter’s event includes activities that could pose additional liability, consider whether attendees should sign a release or waiver to participate. Providing the waiver in advance allows attendees to review it before registering or attending. 

While MPI does not provide waiver templates, Chapters may wish to consult with local legal counsel to create a release form tailored to their needs.

Join us for the MPI Chapter Leader Forum @ IMEX America in Las Vegas to connect, collaborate and exchange ideas with volunteer leaders across the MPI community. 

Experienced leaders can share successful practices, while newly appointed board members can learn from peers serving in similar roles. This year’s conversation will include a special focus on creating exceptional chapter events. 

Monday, October 12, 2026 
2:30–4:45 p.m. PDT 
Mandalay Bay, Coral AB 

All 2026 and 2027 volunteer chapter leaders are encouraged to attend. 

Register today 

Below is a friendly reminder from MPI Global. Please copy and paste into your Chapter newsletters:  

Members, please include your Member ID with any check or wire payment that is sent to MPI Global. This ensures that your payment will be applied to your membership without delay. Your Member ID can be found in your mpi.org member account.  

If you haven’t visited the Membership section of the CLRP recently, please take a few moments to check out the new resources we have shared during the last few months: 

• Global and Chapter Onboarding Strategy Deck 

• Global & Chapter Retention Strategy 

• Toolkit Top 5 Reasons - Planner   

• Toolkit Top 5 Reasons - Supplier  

Does your Chapter/Club offer a member orientation? If you do not offer new members a monthly orientation, please encourage your new members to join the MPI New Member Orientation. By attending orientation, your new members will engage with other MPI members worldwide and learn about opportunities for them to advance their knowledge and connections across MPI. 
 
 

Copy/Paste Content for Chapter Communications: 
 

New members, register at the link below for the MPI New Member Orientation (a 45-minute webinar). You’ll learn all about the benefits available to you - beyond what is offered through our Chapter/Club - and how to utilize them to accomplish your unique goals.    

MPI Member Orientation | MPI

As you begin to build your budget for, consider if your Chapter/Club needs to obtain music licenses. 

In the United States, if you are playing music that is protected by copyright for public consumption, a music license is required. This includes playing pre-event music (live or pre-recorded), walk on music during events and entertainment (bands, DJs, etc.). The organization benefitting from the works being played is the responsible party for obtaining the license (not the vendor or band actually playing the works).  

There are three main performing rights organizations - ASCAP, BMI and SESAC. Each covers different "books" of creators, so many organizations choose to seek licenses from all three organizations to avoid limiting the works plaid to just one organization's catalog of covered works.  

For more information, visit:  
www.ascap.com 
www.bmi.com 
www.sesac.com 

In Canada, SOCAN (Society of Composers, Authors and Music Publishers of Canada) and Re:Sound fees are also due when recorded music is played at events with and without dancing. The fees are based on the number of guests and are typically paid by the business/service provider playing the music (AV companies, DJs, restaurants, etc.) but sometimes must be paid by the company producing/planning the event. 

SOCAN (www.socan.com) represents songwriters, composers, and music publishers. 

Re:Sound (www.resound.ca) represents artists and record companies.

Launched in January 2026, the MPI Chapter Business Service Package provides all MPI Chapters with the technology and business resources to effectively run a chapter. Rates are set based on the size of the chapter reflected on the Chapter Metric Dashboard Net Non-Student Member Growth population in August.  

2027 Rates based on Chapter Size Tier 

Small Chapter: 100 members or less = $235 
Medium Chapter: 101-250 members = $385 
Large Chapter: 250 or more members = $475 

MPI negotiates rates with service providers and pays those providers directly, with chapters covering a portion of the costs through the Business Service Package. The 2027 rates reflect increases from our providers. Once those rates are established, however, chapters are protected from additional increases during the fiscal year, as MPI absorbs any added costs. 

An overview of the Business Service package is available on the Chapter Leader Resource Page in the Office of the President section. In the coming days, your Chapter Operations Team Member will send a detailed pricing sheet specific to your Chapter. This new monthly rate will go into effect in January 2027.  

We appreciate your support as we create an environment that allows for consistency in fees and enables MPI to handle the negotiation and contract on behalf of our volunteers.

Join us for our Regional Business Exchange being hosted in Atlanta on October 27th or San Diego, CA on December 1st. These events are a curated one-day experience designed to bring qualified planners and suppliers together in intentional, high-value environments where meaningful conversations lead to real business momentum.   

For more information: https://www.mpi.org/events/rbx/

You're Invited to the F1® Arcade IMEX VIP Party.  
 
WEDNESDAY, OCTOBER 14, 2026 | 7 PM – 10 PM 
F1® ARCADE LAS VEGAS 

Before Rendezvous, join us across the street at F1® Arcade for an exclusive VIP experience built for the IMEX crowd. 
 
MEET. RACE. SIP.  
Then, when you're ready to keep the night going, Rendezvous at Soleia Rooftop is just steps away. 
 
RSVP FOR VIP ACCESS 
 
RACE WITH US. THEN RENDEZVOUS. 
Space is Limited.  

#RealTalk: Meeting in the Middle? When Destinations, Politics & People Collide 

Date/Time: October 22, 2026 | 2:00–3:00 p.m. CT 
Location: Zoom 

Where we meet matters. Yet research found that while 70% of meeting professionals surveyed were familiar with destination boycotts and travel bans, only 5% felt very prepared to navigate them. Why is that? 

As legislation, travel advisories, and organizational restrictions increasingly intersect with attendee expectations, how do planners decide where to meet? This #RealTalk will unpack what boycotts and bans are, what they aren’t, and how to evaluate destinations through the lens of attendee safety, belonging, organizational values and business needs. We’ll also explore how CVBs can provide critical local context and resources to help planners make more informed, inclusive decisions. 
 
 Key Takeaways 

Participants will leave prepared to: 

1. Understand the differences between boycotts, travel advisories, organizational restrictions and other policies that can influence meeting decisions. 

2. Evaluate destinations based on attendee needs, safety, belonging, organizational values and meeting objectives. 

3. Ask better questions of attendees and internal stakeholders before making site-selection decisions. 

4. Work with CVBs and local partners to understand on-the-ground realities, identify resources and determine whether a destination can support both the meeting and its people. 

Strategic Clarity! 

As chapter leaders, you are entrusted to understand the needs and wants for your chapter members. Your Board needs to understand that they too have goals and deliverables to support the same needs and wants. Your members join MPI for a variety of reasons: education, networking, belonging, community etc. They trust you will provide a chapter environment to support their needs and wants through your programming. When they are satisfied, they will, generally, maintain their membership in your MPI Chapter. You know this. 

What makes a good plan? Strategically, looking at what you’ve done, where you are now, and where you want to go next.  

As you consider 2027, remember The MPI Foundation can help support member needs and wants as well.  Be sure to include what you will do for the MPI Foundation in your chapter plan.  

If you already have a program implemented and the logistics sorted for giving to the MPI Foundation, congratulations! You are appreciated and amazing. 

If not, why not? 

Strategically, the MPI Foundation supports every MPI member and chapter. We give back through scholarships to your members, grants to chapters like yours, and provide industry grants to make our meeting and event community stronger and smarter. 

The MPI Foundation should be at the top of your charitable giving list. Chapter finances aside, giving your members an opportunity to support their own Foundation should be an easy decision.