How can a conference be sustainable?

Conference Care

By: Hannah Lee | Feb 17, 2022

Spread across 2 days, more than 1000 delegates attended an annual conference held by a client of of Conference Care. This event was the ideal opportunity to raise awareness about sustainability. The conference had high profile speakers, numerous breakout sessions, 50 exhibitions and culminated in a dinner for 500 guests.

Finding a way to measure, assess and offset the carbon impact was essential to producing a sustainable event. To achieve carbon neutral event status, Conference Care needed to scope out all the emissions related to the event. They collaborated with Katie Hartigan, Events Manager at the Association of Colleges, to understand the event in full and create the best method of collecting the relevant data from delegates, speakers, exhibitors, and event support services along with the event organiser. Their weblink was sent to all attendees to accurately measure the carbon impact of their travel, hospitality, and catering. The event organiser also shared additional details including food sources, wastage, and event space usage.

Conference Care's carbon calculator, validated by Carbon Footprint Ltd, measured the total carbon footprint of the event. Their detailed reporting provided analysis and recommendations on each element of the carbon footprint identifying opportunities to reduce emissions and deliver carbon reductions of up to 20%.

Post-event, Conference Care were able to offset the carbon tonnage with their Verified Carbon Standard programme which includes UK tree planting and protecting the Amazon, solar power installation in Vietnam and renewable windfarms in India.


Hannah Lee


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