Board of Directors Position Descriptions

Term:   One year or as determined by the Board of Directors and Chapter Bylaws

 
Qualifications: 

• Member in good standing with previous service as President Elect
• Knowledgeable of the activities/affairs of the chapter
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 

General Responsibilities: 

• Serve as a voting member of the Board of Directors, Executive Committee and Budget and Finance Committee.
• Attend monthly board meetings, chapter events and committee meetings.
• Act as coach, advisor and counselor to assigned committees.
• Submit agenda items for Board of Directors meetings in advance of meetings.
• Report on the strategies, successes and challenges of assigned committee to Board.
• Support and defend policies and programs adopted by the Board of Directors.
• Conduct transition meeting with successor.

Specific Responsibilities:

• Serve as chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee.
• Ensure Chapter adherence to Chapter Bylaws, Policies and Procedures.
• Prepare the agenda for each board meeting and distribute prior to meeting.
• Serve as an ex-officio member on all committees except the Nominating Committee.
• Vote on issues brought before the Board of Directors only in the event of a tie.
• Directly responsible for communicating with and supervising the chapter officers and directors to ensure that all assignments are completed according to the strategic plan, the chapter is financially sound, and membership is advised of all progress.
• Ensure development and facilitation of a long term strategic plan.
• Act as official spokesperson of the chapter.
• Welcome participants and thank sponsors at all chapter events, as available.
• Sign all chapter contracts including, but not limited to, paid staff contracts, venue contracts and speaker agreements.
• Serve on the Southwest Showcase Board of Directors and speak on-stage during one of the two general sessions. Participate in paid staff RFP process, hiring and supervising.
• Appoint all members of standing and special committees and relieve any inactive committee members with approval of the Board.
• Plan and execute annual Board Retreat and mid-year Board Retreat.
• Responsible for all budget line items.
• Submit budget needs for the following fiscal year.
• Act as support/mentor to President Elect.
• Oversee performance of Chapter Administrator, including monthly meetings and a yearly performance review.
• Serve as liaison between the chapter and MPI Headquarters.
• In partnership with the Office of the President, work as the liaison between the Board and MPI Regional Representative of MPI THCC.
• Ensure Chapter compliance with MPI Headquarters.
• Performs any other duties as assigned by the Board of Directors.

Time Commitment:  

• Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
• Attendance at two Board retreats 
• Attendance at all official chapter activities and functions
• Regular attendance at MPI Global All Hands Calls and Chapter Leadership Calls
• Attendance at WEC 
• Chapter management activities (30 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: President

Qualifications: 

• Member in good standing with previous service in a Board position.
• Knowledgeable of the activities/affairs of the chapter.
• Willing to give the time, energy, talents and enthusiasm required of the position.
• Good organizational skills.

General Responsibilities: 

• Serve as a voting member of the Board of Directors, Executive Committee and Budget and Finance Committee.
• Serves as a non-voting member of the Nominations Committee.
• Attend monthly board meetings, chapter events and committee meetings.
• Act as coach, advisor and counselor to assigned committees.
• Submit agenda items for Board of Directors meetings in advance of meetings.
• Report on the strategies, successes and challenges of assigned committee to Board.
• Support and defend policies and programs adopted by the Board of Directors.
• Conduct transition meeting with successor.
• Attend the Chapter Business Summit.
• Perform other duties that may be delegated by the President and/or Board of Directors.

Specific Responsibilities:

• Serve as direct support to the Chapter President.
• In the absence of the President, perform the duties of the President with the powers of and subject to all the restrictions upon the President.
• In partnership with the Office of the President, work as the liaison between the Board and MPI Regional Representative of MPI THCC.
• Shadow the Chapter President and sit in on departmental meetings in efforts to be thoroughly knowledgeable and ready for presidency.
• Serve as Executive Liaison to Community Outreach.
• Serve as Executive Liaison to Texas Education Conference (TEC) Committee.
• Serve on the Southwest Showcase Board of Directors.
• Keep knowledgeable about chapter activities in order to take over for or represent the President.
• Serve on the Nominating Committee as a voting member to develop a slate of qualified board members for the following year.
• Develop and implement a leadership succession/mentoring program or refine the existing VP mentor program if needed.
• Ensure the chapter adheres to minimum chapter standards as prescribed by MPI Headquarters.
• Secure venues for transition meeting, the following year’s annual board retreat and the following year’s mid-year board retreat.
• Secure board facilitator for the following year’s business (typically a part of transition and two retreats the year this role is President).
• Establish and conduct a transition/orientation program for the incoming Board of Directors.
• Conduct annual board retreat (may be done as President-Elect or as President).
• Responsible for budget line items: MPI Foundation, Board Retreat, Transition Mtg
• Oversees and manages Chapter Administrator.

Time Commitment: 

• Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
• Attendance at Board retreats 
• Attendance at all official chapter activities and functions
• Attendance at leadership meetings held in conjunction with WEC 
• Attendance at Chapter Business Summit
• Attendance at Community Outreach Events
• All other related activities (25 hours/month)
  

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: President

Eligibility: 

• Member in good standing
• Completion of previous year's term as President
• Willing to give the time, energy, talents, and enthusiasm required to the position

General Responsibilities: 

• Serve as a voting member of the Board of Directors, Executive Committee and Budget and Finance Committee
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to board members and committees
• Submit agenda items for Board of Directors meetings in advance of meetings
• Report on the strategies, successes and challenges of assigned committee to Board
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

• Act as support/mentor to President and President-Elect and serve as direct support to Chapter Administrator.
• Serve on the Southwest Showcase Board of Directors.
• Chair the Nominations and Governance Committee, ensuring compliance with bylaws and policy, providing an open nominations and elections process, and ensuring compliance with MPI elections calendar requirements.
• Work with the President Elect to identify key leader prospects amongst the members for succession purposes.
• Ensure the chapter has an effective succession plan and pipeline of future leaders.
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Chair the Chapter's Past Presidents Council to provide for continued involvement of past presidents to support the strategic plan of the chapter.
• In partnership with the Office of the President, work as the liaison between the Board and MPI Regional Representative of MPI THCC.
• In the absence of both the President and President Elect, perform the duties of the President with the powers of and subject to all the restrictions upon the President.
• Conduct annual review for all paid staff positions, in this instance the Chapter Administrator.

Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats
• Attendance at all official chapter activities and functions
• Related committee activities (8 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: President

Eligibility: 

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 

Overall Responsibilities:

• Serve as voting member of Board of Directors
• Member of Executive Committee
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Submit agenda items for Board of Directors meetings in advance of meetings
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Manage the budget line items: Public Relations, Advertising, Community Outreach and Communications
• Ensure the fiscal responsibility of the committee(s) to which position is assigned.
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

• Act as coach, advisor and counselor to the publications, marketing, public relations, community outreach, social media and branding committees of the chapter, including:
• Marketing and Public Relations, Social Media, Strategic Alliances, and Community Outreach
• Communicate and implement strategic issues relating to communications/technology to Board of Directors
• Research current communications/technology trends and topics pertinent to the meetings industry and report findings to Board of Directors
• Approve all bills of the committees within the Communications category and forward appropriate paperwork to the VP of Finance
• Approve and coordinate chapter calendar by communicating with related organizations
• Budget with each director and review regularly
  

Directors supervised:

Director of Social Media

Director of Marketing

Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats 
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Leadership Conference, as directed by President
• Committee activities (40-45 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Communication

Qualifications: 

• Membership in good standing
• Knowledge of activities/affairs of the chapter
• Willingness to give time, energy, talents and enthusiasm
• Good organizational skills 
• Good communication skills (writing/editing ability a plus)
• Ongoing initiatives taken to learn and grow

General Responsibilities:

• Serve as a voting member of the Board of Directors
• Attend monthly board meetings and chapter events, stepping in to act as a facilitator or moderator when opportunities allow 
• Submit agenda items and TSRs for Board of Directors meetings in advance
• Manage the Marketing and Public Relations budget items, meeting or exceeding all financial expectations set forth in the annual chapter budget
• Support and defend policies and programs adopted by the Board of Directors
• Perform other duties that may be delegated by the President and/or the Board of Directors
• Conduct a transition meeting with successor

Committees:

• Recruit, onboard and train new members for the following committees:
• Marketing Committee
• Proofreading and Editing Committee
• INSIGHT Newsletter Committee
• Nominate chairs when a suitable candidate is available (must be approved by the VP of Communications and the President)
• Attend team meetings when appropriate and needed
• Act as a coach, advisor and counselor to reporting committee members
• Report strategies, successes and challenges to the Board of Directors
• Ensure fiscal responsibilities

Marketing Communications:

• Maintain brand integrity, ensuring all communication content (ie email signature line) remains consistent with the MPI/THCC brand under MPI Global parameters
• Review and address marketing form request submissions with the VP of Communications
• Manage and update marketing calendar with email promotions related to chapter events, activities and community service projects
• Assist department leaders and event chairs in writing content for emails (eBlasts)
• Work closely with the Director of Social Media and the VP of Communications to ensure all chapter updates are properly executed in social media and on the chapter website

• Work with the VP of Communications to facilitate production, writing, proofreading and design of chapter-printed materials, ensuring a professional appearance and consistent 'look' of the chapter and MPI brand
• Work with the communications team to create marketing plans, when required, for larger chapter events, activities and community service projects
• Perform an annual review of chapter marketing policies and strategies
• Research and offer suggestions, with input from the Director of Social Media, on ways that technological advances and online systems can assist the chapter
• Oversee the production of the monthly INSIGHT member newsletter by:
• Soliciting submissions from the Board of Directors and committee members
• Compiling relevant content from Global chapter leader updates
• Interviewing volunteer of the month recipients
• Proofreading/editing content received from any of the above parties
• Writing and contributing relevant, original pieces to fill in content gaps
• Coordinating all details of publishing and distribution with chapter administration

Community Relations:

• Receive and filter inbound partnership inquiries (ie leads) and make introductions to the Director of Strategic Alliances for follow-up
• Work with the communications team and its partnership liaison(s) in reviewing and fulfilling marketing-specific sponsorship obligations
• Reach out to media contacts and key publications, when appropriate, to promote chapter events, activities and community service projects
• Communicate with other Texas chapters -- MPI Greater Houston and MPI Dallas/Fort Worth – to cross-promote and post chapter events, activities and community service projects

Time Commitment:

• Regular attendance at monthly meetings and Board of Directors meetings
• Attendance at Board of Directors retreats
• Attendance at all official chapter activities and functions
• Potential attendance at chapter leadership conference, as directed by the President 
• Committee activities (12 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Communication

Qualifications:

• Member in good standing
• Knowledgeable of the activities and affairs of the chapter
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 
• Good communication skills

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Submit agenda items for Board of Directors meetings in advance of meetings
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Manage the following budget line items: Marketing and Public Relations
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

• Accountable for meeting or exceeding all budgetary financial expectations set forth in annual chapter budget as it relates to Marketing & Communications
• Maintain Brand Integrity - ensuring all content executed in the following areas remains consistent with MPI/THCC brand under MPI Global parameters. 
• Manage Overall MARCOM calendar to ensure ALL committees are obtaining appropriate social media activity. 
• Submit to VP of Communications agenda items for Board of Directors meetings in advance of meetings. 
• Develop best practices for chapter use of social media
• Direct social media postings in chapter accounts (Facebook, Twitter, LinkedIn, etc.)

• Work with the Director of Marketing and Public Relations to ensure promotion of chapter events, activities, and community service projects across all social media channels
• Support chapter leadership in promoting programs and projects via social media channels
• Perform annual review of social media channels to ensure efficacy as chapter communications tools.

Technology

• Research and offer suggestions on ways that technological advances can assist the chapter regarding social media marketing.
• Working with the Director of Marketing and Director of Digital Media, develop and manage the operation and implementation of chapter social media channels to ensure timely updates and keep MPI THCC profiles and posts fresh and informative
• Perform annual review of the chapter social media channels to ensure efficiency as a primary chapter communication platform
• Responsible for increase industry awareness to all Central Texas demographics. 

Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats 
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Leadership Conference, as directed by President
• Committee activities (12 hours/month)

Term:   One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President

Qualifications: 

• Member in good standing 
• Knowledgeable of the activities/affairs of the chapter
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 
  

General Responsibilities:

• Serve as a voting member of the Executive Committee and Board of Directors.
• Attend monthly board meetings, chapter events and committee meetings.
• Act as coach, advisor and counselor to assigned committees.
• Submit agenda items for Board of Directors meetings in advance of meetings.
• Report on the strategies, successes and challenges of assigned committees to the Board of Directors.
• Manage the following budget line items: Chapter Education Meetings, Texas Education Conference and GMID event.
• Ensure the fiscal responsibility of the committee(s) to which position is assigned.
• Support and defend policies and programs adopted by the Board of Directors.
• Conduct transition meeting(s) with successor.
• Perform other duties that may be delegated by the President and/or Board of Directors. 

Specific Responsibilities:

• Manage and supervise chapter educational efforts, including
• Monthly Programs - Site Selection & Logistics
• CMP Initiatives - Educational Content & Speaker Sourcing
• Special Educational Projects - Chapter/Regional Education Conference
• Develop an annual education plan in accordance with chapter strategies and MPI standards.
• Communicate strategic issues relating to professional development to the Board of Directors.
• Research current education trends and topics pertinent to the meetings industry and report findings to the Board of Directors.
• Approve all bills of the committees within the Education category and forward appropriate paperwork to the VP of Finance. 

Directors supervised:

Director of Programs

Director of Special Events

Time Commitment:  

• Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
• Attendance at two Board retreats 
• Attendance at quarterly VP retreats
• Attendance at as many as possible official chapter activities and functions
• Attendance at Chapter Summit Business meeting held in conjunction with WEC 
• Attendance at Leadership Boot Camp
• Attendance on multiple conference calls throughout the year
• Chapter management activities (10-20 hours/month depending on activities)

Term:   One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Education

Qualifications: 

• Member in good standing 
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 
  

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Submit agenda items for Board of Directors meetings in advance of meetings
• Identify, recruit and train Committee Chair for assigned committees
• Manage the following budget line items: Chapter Education Meetings
• Ensure the fiscal responsibility of the committee(s) to which position is assigned.
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors
  

Specific Responsibilities:

• Develop, implement and manage an RFP process for all monthly educational programs
• Coordinate with Director of Strategic Partners for site selection for all monthly educational programs
• Coordinate all logistics for monthly educational programs, including menu selection, audiovisual needs, room setup requirements, registration, and hotel arrangements
• Facilitate a registration process for monthly educational programs
• Develop, implement and manage a system of collecting and summarizing attendee evaluations; report summarized information to Board of Directors
• Develop, implement and manage a system for providing CEUs at chapter educational programs
• Assist all committees to facilitate the production of their events
  

Time Commitment:  

• Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
• Attendance at two Board retreats 
• Attendance at all official chapter activities and functions
• Chapter management activities (10 hours/month)

Term:   One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Education 

Qualifications: 

• Member in good standing 
• Knowledgeable of the activities/affairs of the chapter
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 
  

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Submit agenda items for Board of Directors meetings in advance of meetings
• Report on the strategies, successes and challenges of assigned committee to Board
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meetings with successor
• Perform other duties that may be delegated by the President and/or Board of Directors
• Develop a knowledge of Google Mail, Drive, Meet, Calendar and other Google platforms utilized by our chapter. 
  

Specific Responsibilities:

• Develop and implement annual Texas Education Conference (TEC), CMP Bootcamp, CMP Study Groups and Global Meetings Industry Day (GMID) events/initiatives
• Serve on the MPI THCC / MPI HAC collaborative Steering Committee for TEC planning and leadership
• Refine committee chair and committee job descriptions as needed and update website
• Develop and implement committee chair and committee member orientation
• Assign and mentor a leadership committee chair
• Submit articles for monthly spotlight
• Ensure promotion of leadership development efforts
• Responsible for the following budget line items: Texas Education Conference, CMP Bootcamp, CMP Study Groups
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Work closely with Communications team and Admin in the promotion of leadership and educational programs
  

Time Commitment:

• Regular attendance at monthly meetings and Board meetings 
• Attendance at Board retreats 
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Leadership Conference, as directed by President
• Committee activities (10 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: President

Eligibility: 

• Member in good standing
• Previous service on Board of Directors, preferably in a financial capacity 
• Willing to give the time, energy, talents and enthusiasm required to the position
• Good organizational skills

 General Responsibilities:

• Serve as a voting member of the Board of Directors and Executive Committee 
• Serve on all committees in a financial capacity.
• Attend monthly board meetings, chapter events and committee meetings
• Report on the strategies, successes and challenges of assigned committees to Board 
• Act as coach, advisor and counselor to assigned committees
• Support and defend policies and programs adopted by the Board of Directors
• Submit agenda items for Board of Directors meetings in advance of meetings
• Responsible for reviewing all budget line items with Chapter Administrator: 
• Pay Bills
• Oversee Quickbooks
• Manage monthly budget
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Train successor
• Perform other duties that may be delegated by the President and/or Board

 Specific Responsibilities

• Oversee or manage and supervise chapter financial efforts, including:
• Strategic Partnerships and Chapter Fundraising (Silent Auction, Sponsorships, Partnerships, Additional alliances with other groups)
• Investments & Reserves (CDs, mutual funds, prudent reserve)

   Works with the Chapter Administrator to: 

• Maintain proper accounting procedure for the receipt and handling of funds, maintenance of financial records, and paying all authorized invoices
• Ensure safekeeping of chapter funds in such banks, trust companies, and/or investments as approved by the Board of Directors
• Renew all permits and authorized post office boxes
• Prepare annual operating budget and ensure compliance once approved by the Board 
• Ensure chapter is incorporated according to chapter minimum bylaws
• Comply with all governmental tax regulations and file chapter tax reports as required
• Present up-to-date financial statements at each Board of Directors meeting
• Research current funding, partnership and investment trends and topics pertinent to the chapter and report findings to the Board of Directors

 Directors supervised:

Director of Strategic Partnerships

Director of Chapter Fundraising

Time Commitment: 

• Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
• Attendance at Board retreats 
• Potential attendance at Chapter Business Summit, as directed by President
• Maintenance of chapter financial records
• Committee activities (12 – 16 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Finance

Eligibility: 

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required to the position
• Good organizational and leadership skills

 General Responsibilities:

• Serve as voting member of Board of Directors 
• Serve on committees in a finance capacity as directed by the VP Finance
• Attend monthly board meetings, chapter events and committee meetings
• Support and defend policies and procedures adopted by the Board of Directors
• Address the strategies, successes and challenges of assigned committees to Board of Directors via a monthly committee report for each assigned committee
• Submit agenda items requiring action or a Board vote for Board of Directors meetings in a timely manner
• Create succession plan for each committee with current chapter committee leader and conduct transition meeting with successor
• Perform other duties that may be delegated by the VP Finance, President and/or Board of Directors

 Specific Responsibilities:

• Responsible for the following budget line items relating to: Online Auction; End of Year Celebration
• Work with appropriate committees to solicit, promote and execute a yearly online auction. 
• Identify, recruit and train committee members for the End of Year Celebration
• Assist committee chair to develop agenda for the End of Year Celebration
• Fundraise for the chapter.  Money raised will be reinvested into the chapter.  Revenue would be used to enrich our education offerings, increase member development offerings and to reinvest back into our partner program.

 Committees supervised:

Fundraising Committee

Online Auction Committee

End of Year Celebration Committee

 
Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats
• Attendance at all official chapter activities and functions
• Potential attendance at other events as backup to VP Finance, as directed by VP Finance or President
• Committee activities (4 hours/month)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: President

Eligibility: 

• Member in good standing
• Preferably served previously on the Board of Directors, preferably in a membership capacity
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 

 General Responsibilities:

• Serve as voting member of Board of Directors and Member of Executive Committee.
• Provide direction and leadership for the chapter's program to maintain, retain and increase MPI membership.
• Attend monthly board meetings, chapter events and committee meetings.
• Act as coach, advisor and counselor to assigned committees.
• Report on the strategies, successes and challenges of assigned committees to Board of Directors.
• Submit agenda items for Board of Directors meetings in advance of meetings.
• Support and defend policies and programs adopted by the Board of Directors.
• Conduct transition meeting with successor.
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Release and analyze annual chapter member satisfaction survey.
• Responsible for budget line items under the Membership areas: Scholarships, Recruitment and Retention.
• Provide support to Directors for which this position is responsible for.
• Work with Membership Team to plan and manage membership-specific events such as Volunteer Appreciation and other membership initiatives that may include previous examples such as Bring Your Boss, Sales Blitz, Volunteer Drive.
• Perform other duties that may be delegated by the President and/or Board of Directors.

 Specific Responsibilities:

• Available to answer general membership questions as posed by the chapter membership and prospective members.
• Manage and supervise chapter membership efforts, including membership recruitment, membership retention, awards, scholarships, community outreach, and volunteerism.

• Communicate strategic issues relating to membership to Board of Directors.
• Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors.
• Approve all bills of the committees within the Membership category and forward appropriate paperwork to the VP of Finance.

Committees Assigned to this Vice President:

Membership - Awards

Membership – Scholarships

Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats 
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Leadership Conference, as directed by President
• Committee activities (8 - 10 hours per week)

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Reports to: Vice President of Membership

Qualifications: 

• Member in good standing.
• Knowledgeable of the activities/affairs of the chapter
• Willing to give the time, energy, talents and enthusiasm required of the position
• Good organizational skills 

 General Responsibilities:

• Serve as voting member of Board of Directors.
• Attend monthly board meetings, chapter events and committee meetings.
• Act as coach, advisor and counselor to assigned committees.
• Report on the strategies, successes and challenges of assigned committee to Board.
• Submit agenda items for Board of Directors meetings in advance of meetings.
• Support and defend policies and programs adopted by the Board of Directors.
• Conduct transition meeting with successor.
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Train Committee Chairs for assigned committees: Networking and Recruitment.
• Manage committee goals and recruitment for assigned committees: Networking and Recruitment.
• Promote MPI HQ recruitment incentives/promotions.
• Responsible for creating, implementing, and managing membership recruitment campaign.
• Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
• Perform other duties that may be delegated by the President and/or Board of Directors 

Specific Responsibilities:

• Available to answer general membership questions as posed by chapter members and prospective members.
• Welcome and orient new members of the chapter.
• Establish a recruitment goal for the year, based on the strategic plan.
• Responsible for following standard operating procedure to recruit non-members/guests who attended monthly programs.
• Follow-up on leads to facilitate new member growth.
• Provide hospitality at chapter functions by welcoming attendees and making them feel welcome.
• Organize recruitment event such as the Bring Your Boss event and Sales Blitz.

• Monthly Calls to inactive individuals whose membership lapsed one year ago.

 Committees Assigned to this Director:

Membership - Networking

Membership – Recruitment

Time Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Leadership Conference, as directed by President
• Committee activities (8 - 10 hours per month)