To see the descriptions, click on the arrow to the right of each position.
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Qualifications:
Member in good standing with previous service as President-Elect
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
Specific Responsibilities:
Directly responsible for communicating with and supervising the chapter officers and directors to ensure that all assignments are completed according to the strategic plan, the chapter is financially sound, and membership is advised of all progress.
Serve as chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee
Ensure development and facilitation of a long term strategic plan
Appoint all members of standing and special committees and relieve any inactive committee members with the approval of the Board
Communicate with chapter officers and directors to ensure that all assignments are completed according to the chapter's strategic plan and goals, and that the membership is advised of all progress
Ensure Chapter adherence to Chapter Bylaws, Policies and Procedures
Support and defend policies and programs adopted by the Board of Directors
Prepare consent agenda for each board meeting and distribute prior to the meeting
Serve as an ex-officio member on all committees except the Nominating Committee
Vote on issues brought before the Board of Directors only in the event of a tie
Act as the official spokesperson of the chapter
Conduct annual Board Retreat and mid-year Board Retreat
Responsible for all budget line items.
Work with Chapter Administrator to prepare the Annual Report reviewing chapter activities and finances within 90 days of the end of the fiscal year and present to membership and MPI headquarters
Act as support/mentor to President-Elect
Conduct transition meeting with successor
Submit budget needs for the following fiscal year
Oversee performance of Chapter Administrator, including monthly meetings and a yearly performance review.
Serve as liaison between the chapter and MPI Headquarters
Ensure Chapter compliance with MPI Headquarters
Performs any other duties as assigned by the Board of Directors
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at two Board retreats
Attendance at all official chapter activities and functions
Regular attendance at MPI Global All Hands Calls and Chapter Leadership Calls
Attendance at WEC
Chapter management activities (30 hr/mo)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Qualifications:
Member in good standing with previous service as President-Elect
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
Specific Responsibilities:
Directly responsible for communicating with and supervising the chapter officers and directors to ensure that all assignments are completed according to the strategic plan, the chapter is financially sound, and membership is advised of all progress.
Serve as chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee
Ensure development and facilitation of a long term strategic plan
Appoint all members of standing and special committees and relieve any inactive committee members with the approval of the Board
Communicate with chapter officers and directors to ensure that all assignments are completed according to the chapter's strategic plan and goals, and that the membership is advised of all progress
Ensure Chapter adherence to Chapter Bylaws, Policies and Procedures
Support and defend policies and programs adopted by the Board of Directors
Prepare consent agenda for each board meeting and distribute prior to the meeting
Serve as an ex-officio member on all committees except the Nominating Committee
Vote on issues brought before the Board of Directors only in the event of a tie
Act as the official spokesperson of the chapter
Conduct annual Board Retreat and mid-year Board Retreat
Responsible for all budget line items.
Work with Chapter Administrator to prepare the Annual Report reviewing chapter activities and finances within 90 days of the end of the fiscal year and present to membership and MPI headquarters
Act as support/mentor to President-Elect
Conduct transition meeting with successor
Submit budget needs for the following fiscal year
Oversee performance of Chapter Administrator, including monthly meetings and a yearly performance review.
Serve as liaison between the chapter and MPI Headquarters
Ensure Chapter compliance with MPI Headquarters
Performs any other duties as assigned by the Board of Directors
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at two Board retreats
Attendance at all official chapter activities and functions
Regular attendance at MPI Global All Hands Calls and Chapter Leadership Calls
Attendance at WEC
Chapter management activities (30 hr/mo)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Qualifications:
Member in good standing with previous service in a Board position
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as a voting member of the Board of Directors, Executive Committee and Budget and Finance Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of the assigned committee to Board
Support and defend policies and programs adopted by the Board of Directors
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
Serve as direct support to the Chapter President.
Serve as Executive Liaison to Community Outreach.
Serve as Executive Liaison to Texas Education Conference (TEC) Committee.
Serve on the Southwest Showcase Board of Directors.
In the absence of the President, perform the duties of the President with the powers of and subject to all the restrictions upon the President.
Keep knowledgeable about chapter activities in order to take over for or represent the President
Serve on the Nominating Committee as a voting member to develop a slate of qualified board members for the following year.
Develop and implement a leadership succession/mentoring program or refine the existing VP mentor program if needed.
Ensure the chapter adheres to minimum chapter standards as prescribed by MPI HQ.
Secure venues for summer & mid-year board retreats.
Conduct summer board retreat (may be done as President-Elect or as President).
Attend the Chapter Business Summit.
Attend the WEC especially the leadership conference held in advance of the conference.
Establish and facilitate a transition/orientation program for the incoming Board of Directors.
Responsible for budget line items: MPI Foundation, Board Retreat, Transition Mtg
Oversees and manages Chapter Administrator.
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Attendance at leadership meetings held in conjunction with WEC
Attendance at Chapter Business Summit
Attendance at Community Outreach Events
All other related activities (25 hours per month)
Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: President
Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: Vice President of Communication
Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: Vice President of Communications
Qualifications:
General Responsibilities:
Specific Responsibilities:
Technology
Time Commitment:
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Qualifications:
Member in good standing
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as a voting member of the Executive Committee and Board of Directors.
Attend monthly board meetings, chapter events and committee meetings.
Act as coach, advisor and counselor to assigned committees.
Submit agenda items for Board of Directors meetings in advance of meetings.
Report on the strategies, successes and challenges of assigned committees to the Board of Directors.
Manage the following budget line items: Chapter Education Meetings, Texas Education Conference and GMID event.
Ensure the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors.
Conduct transition meeting with the successor.
Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
Manage and supervise chapter educational efforts, including
Monthly Programs - Site Selection & Logistics
CMP Initiatives - Educational Content & Speaker Sourcing
Special Educational Projects - Chapter/Regional Education Conference
Develop an annual education plan in accordance with chapter strategies and MPI standards.
Communicate strategic issues relating to professional development to the Board of Directors.
Research current education trends and topics pertinent to the meetings industry and report findings to the Board of Directors.
Approve all bills of the committees within the Education category and forward appropriate paperwork to the VP of Finance.
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at two Board retreats
Attendance at quarterly VP retreats
Attendance at as many as possible official chapter activities and functions
Attendance at Chapter Summit Business meeting held in conjunction with WEC
Attendance at Leadership Boot Camp
Attendance on multiple conference calls throughout the year
Chapter management activities (10-20 hours per month depending on activities)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: Vice President of Education
Qualifications:
Member in good standing
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as a voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committee to Board
Support and defend policies and programs adopted by the Board of Directors
Conduct transition meetings with the successor
Perform other duties that may be delegated by the President and/or Board of Directors
Develop knowledge of Google Mail, Drive, Meet, Calendar and other Google platforms utilized by our chapter.
Specific Responsibilities:
Develop and implement annual Texas Education Conference, CMP Bootcamp, CMP Study Groups
Refine committee chair and committee job descriptions as needed and update website
Develop and implement committee chair and committee member orientation
Assign and mentor a leadership committee chair
Submit articles for the monthly INSIGHT
Ensure promotion of leadership development efforts
Responsible for the following budget line items: Texas Education Conference, CMP Bootcamp, CMP Study Groups
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Work closely with Communications team and Admin in the promotion of leadership and educational programs
Time Commitment:
Regular attendance at monthly meetings and Board meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities (10 hr/mo)
Term: One year as determined by the Board of Directors and Chapter Bylaws
Reports to: Vice President of Education
Qualifications:
Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as a voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Submit agenda items for Board of Directors meetings in advance of meetings
Identify, recruit and train Committee Chair for assigned committees
Manage the following budget line items: Chapter Education Meetings
Ensure the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
Develop, implement and manage an RFP process for all monthly educational programs
Perform site selection for all monthly educational programs
Coordinate all logistics for monthly educational programs, including menu selection, audiovisual needs, room setup requirements, registration, and hotel arrangements
Facilitate a registration process for monthly educational programs
Develop, implement and manage a system of collecting and summarizing attendee evaluations; report summarized information to Board of Directors
Develop, implement and manage a system for providing CEUs at chapter educational programs
Assist all committees to facilitate the production of their events
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at two Board retreats
Attendance at all official chapter activities and functions
Chapter management activities (10 hours per month)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
Member in good standing
Previous service on Board of Directors, preferably in a financial capacity
Willing to give the time, energy, talents and enthusiasm required to the position
Good organizational skills
General Responsibilities:
Serve as a voting member of the Board of Directors and Executive Committee
Serve on all committees in a financial capacity.
Attend monthly board meetings, chapter events and committee meetings
Report on the strategies, successes and challenges of assigned committees to Board
Act as coach, advisor and counselor to assigned committees
Support and defend policies and programs adopted by the Board of Directors
Submit agenda items for Board of Directors meetings in advance of meetings
Responsible for reviewing all budget line items with Chapter Administrator:
Pay Bills
Oversee Quickbook
Manage monthly budget
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Train successor
Perform other duties that may be delegated by the President and/or Board
Specific Responsibilities:
Oversee or manage and supervise chapter financial efforts, including:
Strategic Partnerships and Chapter Fundraising (Silent Auction, Sponsorships, Partnerships, Additional alliances with other groups)
Investments & Reserves (CDs, mutual funds, prudent reserve)
Works with the Chapter Administrator to:
Maintain proper accounting procedure for the receipt and handling of funds, maintenance of financial records, and paying all authorized invoices
Ensure safekeeping of chapter funds in such banks, trust companies, and/or investments as approved by the Board of Directors
Renew all permits and authorized post office boxes
Prepare annual operating budget and ensure compliance once approved by the Board
Ensure the chapter is incorporated according to chapter minimum bylaws
Comply with all governmental tax regulations and file chapter tax reports as required
Present up-to-date financial statements at each Board of Directors meeting
Research current funding, partnership and investment trends and topics pertinent to the chapter and report findings to the Board of Directors
Directors supervised:
Time Commitment:
Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at Board retreats
Potential attendance at Chapter Business Summit, as directed by President
Maintenance of chapter financial records
Committee activities (12 – 16 hours per month)
Term:One year as determined by the Board of Directors and Chapter Bylaws.
Reports to: VP of Finance
Eligibility:
Member in good standing
Willing to give the time, energy, talents and enthusiasm required to the position
Good organizational and leadership skills
General Responsibilities:
Serve as a voting member of Board of Directors
Serve on committees in a finance capacity as directed by the VP of Finance
Attend monthly board meetings, chapter events and committee meetings
Support and defend policies and procedures adopted by the Board of Directors
Address the strategies, successes and challenges of assigned committees to the Board of Directors via a monthly committee report for each assigned committee
Submit agenda items requiring action or a Board vote for Board of Directors meetings in a timely manner
Create succession plan for each committee with current chapter committee leader and conduct transition meeting with successor
Perform other duties that may be delegated by the VP Finance, President and/or Board of Directors
Specific Responsibilities:
Responsible for the following budget line items relating to: Online Auction; End of Year Celebration
Work with appropriate committee to solicit, promote and execute a yearly online auction.
Identify, recruit and train committee members for the End of Year Celebration
Assist committee chair to develop agenda for the End of Year Celebration
Fundraise for the chapter. Money raised will be reinvested into the chapter. Revenue would be used to enrich our education offerings, increase member development offerings and to reinvest back into our partner program.
Committees supervised:
Fundraising Committee
Online Auction Committee
End of Year Celebration Committee
Time Commitment:
Regular attendance at monthly meetings and Board meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Potential attendance at other events as a backup to VP Finance, as directed by VP Finance or President
Committee activities (4 hr/mo)
Term: One year or as determined by the MPI THCC Board of Directors and Chapter Bylaws
Reports to: Vice President of Finance
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: President
Eligibility:
Member in good standing
Preferably served previously on the Board of Directors, preferably in a membership capacity
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as a voting member of Board of Directors and Member of Executive Committee.
Provide direction and leadership for the chapter's program to maintain, retain and increase MPI membership.
Attend monthly board meetings, chapter events and committee meetings.
Act as coach, advisor and counselor to assigned committees.
Report on the strategies, successes and challenges of assigned committees to the Board of Directors.
Submit agenda items for Board of Directors meetings in advance of meetings.
Support and defend policies and programs adopted by the Board of Directors.
Conduct transition meeting with the successor.
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Release and analyze annual chapter member satisfaction survey.
Responsible for budget line items under the Membership areas: Scholarships, Recruitment and Retention.
Provide support to Directors for which this position is responsible.
Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
Available to answer general membership questions as posed by the chapter membership and prospective members.
Manage and supervise chapter membership efforts, including membership recruitment, membership retention, awards, scholarships, community outreach, and volunteerism.
Communicate strategic issues relating to membership to Board of Directors.
Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors.
Approve all bills of the committees within the Membership category and forward appropriate paperwork to the VP of Finance.
Committees Assigned to this Vice President:
Membership - Awards
Membership – Scholarships
Time Commitment:
Regular attendance at monthly meetings and Board meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities (8 - 10 hours per week)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: Vice President of Membership
Qualifications:
Member in good standing.
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as voting member of Board of Directors.
Attend monthly board meetings, chapter events and committee meetings.
Act as coach, advisor and counselor to all committees based upon a Director’s request.
Report on the strategies, successes and challenges of assigned committee to Board.
Submit agenda items for Board of Directors meetings in advance of meetings.
Support and defend policies and programs adopted by the Board of Directors.
Conduct transition meeting with successor.
Responsible for ensuring the fiscal responsibility of all committees.
Train Committee Chairs for assigned committees: Community Outreach and Retention.
Manage committee goals and recruitment for assigned committees: Community Outreach and Retention.
Identify, encourage and develop Community Outreach events/programs.
Responsible for creating, implementing, and managing membership retention/renewal campaign.
Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
Perform other duties that may be delegated by the President and/or Board of Directors.
Specific Responsibilities:
Available to answer general membership questions as posed by chapter members.
Engage and retain members of the chapter.
Encourage member involvement during chapter events.
Provide hospitality at chapter functions by welcoming attendees and making them feel welcome.
Contacting members up for renewal based on the implemented retention/renewal campaign.
Monthly Calls to members up for renewal.
Oversee community outreach events in Austin and San Antonio.
Committees Assigned to this Director:
Membership - Community Outreach
Membership - Retention
Time Commitment:
Regular attendance at monthly meetings and Board meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities (8 - 10 hours per month)
Term: One year or as determined by the Board of Directors and Chapter Bylaws
Reports to: Vice President of Membership
Qualifications:
Member in good standing.
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills
General Responsibilities:
Serve as voting member of Board of Directors.
Attend monthly board meetings, chapter events and committee meetings.
Act as coach, advisor and counselor to assigned committees.
Report on the strategies, successes and challenges of assigned committee to Board.
Submit agenda items for Board of Directors meetings in advance of meetings.
Support and defend policies and programs adopted by the Board of Directors.
Conduct transition meeting with successor.
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Train Committee Chairs for assigned committees: Networking and Recruitment.
Manage committee goals and recruitment for assigned committees: Networking and Recruitment.
Promote MPI HQ recruitment incentives/promotions.
Responsible for creating, implementing, and managing membership recruitment campaign.
Work with Membership Team to plan and manage membership-specific events such as Bring Your Boss, Sales Blitz, Volunteer Drive, and other membership initiatives.
Perform other duties that may be delegated by the President and/or Board of Directors
Specific Responsibilities:
Available to answer general membership questions as posed by chapter members and prospective members.
Welcome and orient new members of the chapter.
Establish a recruitment goal for the year, based on the strategic plan.
Responsible for following standard operating procedure to recruit non-members/guests who attended monthly programs.
Follow-up on leads to facilitate new member growth.
Provide hospitality at chapter functions by welcoming attendees and making them feel welcome.
Organize recruitment event such as the Bring Your Boss event and Sales Blitz.
Monthly Calls to inactive individuals whose membership lapsed one year ago.
Committees Assigned to this Director:
Membership - Networking
Membership – Recruitment
Time Commitment:
Regular attendance at monthly meetings and Board meetings
Attendance at Board retreats
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities (8 - 10 hours per month)