Top Performing Chapter Award

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Top Performing Chapter Award



On behalf of the Meeting Professionals International – Arizona Sunbelt Chapter we are pleased to invite you to bid on hosting the MPI AZ 2021 and 2022 Fall Board Retreats and the 2022 Spring Board Retreat. This is a perfect opportunity for your property or venue to showcase to our association leadership. Please review the following information and submit your proposal.


Program:MPI Arizona Sunbelt Chapter Spring and Fall Board Retreats
Preferred Dates:May 15-16, 2022
November 13-14, 2022
Meeting Purpose:Each spring and winter, the MPI AZ Board of Directors conducts its board retreat to form the strategic plan for performance and to identify future opportunities for the Chapter and its members. This spring t is an important start to the fiscal year, ensuring a smooth transition of leadership and a successful start to a new season of Chapter events. The fall retreat is a mid-year check on chapter progress and commitment to achievement of annual goals and objectives. The Board of Directors is comprised of volunteer individuals within the meeting and events community from various organizations throughout Arizona.
History:The properties below fully sponsored accommodations and food and beverage for previous retreats.
RetreatMonth-YearHotel NameLocation
SpringJun-14Desert Diamond CasinoTucson, AZ
FallNov-14La Quinta Inn & SuitesPrescott, AZ
SpringApril-15Hassayampa Inn Prescott, AZ
FallNov-15Soho63/San Marcos ResortChandler, AZ
SpringApril-16Embassy Suites Paradise VillagePhoenix, AZ
FallNov-16Prescott Conference ResortPrescott, AZ
SpringApril-17Carefree Resort & Conference CenterCarefree, AZ
Fall Nov-17L'auberge de SedonaSedona, AZ
SpringApril-18Hotel Valley HoScottsdale, AZ
FallNov-18The WigwamLitchfield Park, AZ
SpringMay-19Harrah’s Ak ChinMaricopa, AZ
FallNov-19CIVANA CarefreeCarefree, AZ
FallNov-19Delta Hotels by Marriott Phoenix MesaMesa, AZ
SpringMay-21Hassayampa InnPrescott, AZ
Tentative Schedule:
Function# pplSet-Up
Sun12:30 pm1:00 pmBoard of Directors Meeting20U-Shape
Sun1:00 pm5:00 pmBoard Retreat20U-Shape (same room)
Sun1:00 pm5:00 pmRefreshments 20Refreshment Station
Mon8:00 am9:00 amContinental Breakfast w/enhancement20Station in meeting room
Mon8:30 amNoonBoard Retreat20U-Shape
MonNoon1:00 pmBoard Luncheon20Separate Room Preferred
Mon1:00 pm5:00 pmBoard Retreat20U-Shape
Mon3:00 pm3:15 pmRefreshment Break20Refreshment Station
Summary of Benefits:❖  Intimate marketing exposure to members of the chapter
❖  One complimentary mini trade show table at a monthly program in the 2021-22 MPI year
❖  Property offered opportunity to have featured manager give welcome to the meeting group
❖  One (1) E-Blast to MPI AZ membership
Room Block:Sunday Night – November 7, 2021
Sunday Night – May 15, 2022
Sunday Night - November 13, 2022
15-20 guestrooms per retreat
Food & Beverage:Please note that by responding to the RFP the venue is offering to provide the following at $50/inclusive per person:
Continuous beverage service in the meeting room (coffee, tea, bottled water, juice, sodas)
Continental breakfast/enhancement one day
Plated or buffet lunch one day
Audio Visual:Please note that by responding to the RFP the venue is offering to provide these complimentary:
Two flip charts and markers
Screen and LCD Projector
Accommodations:Please note that by responding to the RFP the venue is offering to provide a discounted room rate for our board members of $75 for Sunday night – with resort fee waived
Additional:Please note that by responding to the RFP the venue is offering to provide these complimentary:
Complimentary function space
Complimentary audio visual as requested above
Complimentary internet access for attendees in meeting room
Sponsorship:MPI AZ is kindly requesting:
Discounted accommodations for Sunday evening
Complimentary function space for the duration of the retreat
Discount for the food and beverage provided on property
Complimentary audio visual.
Discounted room rate for shoulder night stays (Saturday and Monday) for attendees who would like to arrive early or extend for pleasure. Each board member will be on their own for booking and payment.
Host Benefits:The host venue will serve as backdrop for this event, resulting in exposure to the MPI AZ Board of Directors by becoming an economic partner of the chapter by hosting our retreat.
Billing:If MPI has any additional expenses beyond hosted functions (with prior approval only) the direct bill should be emailed to Invoices will be paid within seven (7) days of receipt of final bill after the conclusion of the program. MPI does not pay meeting space or advance deposits for meal functions.
If you agree with the above terms and conditions and would like to be considered, please complete this form, including the proposed space.
Preferred Dates

Property Contact

Proposed Space and Square Footage:

If the group should be relocated to a different room location than originally agreed, MPI must be contacted 14 days in advance of the program dates in order for the Committee to do a site visit of the new space and make any necessary adjustments.

Again, we thank you for your support of our MPI Chapter and look forward to your response.  Once selected, the property will be sent an agreement.  For further information or questions, please contact Joanne Winter,  or 602-647-3039.

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