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Host a Future MPI Heartland Meeting!

 

Request for Meeting Venues July 2023 – July 2024 

The MPI Heartland Chapter is devoted to helping our members be their best by building connections to knowledge, ideas, relationships and marketplaces. The Heartland Chapter is made up of meeting planners and suppliers in Iowa and Nebraska who come together to connect, to learn and to explore unique venues for future opportunities. We are currently searching for venues for Fiscal Year 2023-2024 for our bi-monthly meetings. 

Meeting Dates - The following outlines the months and locations of our meetings, but we ask you to provide the dates within the months that work best for your facility to host our group. 

  • July 2023 – Omaha, NE area

  • September 2023– Des Moines, IA area (avoid the week of September 25)

  • November 2023 + Board Retreat – Omaha, NE area (Need 2 consecutive days during the week)

  • January 2024- Des Moines, IA area

  • March 2024 – Omaha, NE area

  • May 2024 (Annual Meeting) + Board Retreat – Des Moines, IA area

  • July 2024-Omaha, NE area 

      

Meeting Site  - As a chapter, we are always looking for unique locations that our members can utilize for future events, from hotels and convention centers to attractions, restaurants and more. We want to highlight your facility and help you to grow your business.  MPI membership is not required but membership to the chapter will put your bid closer to the top of considerations.  
We ask the following from your facility:

  • No meeting room rental fees to be charged

  • Complimentary AV 

  • Courtesy sleeping room block at a discounted rate for any attendees (Nov and May meetings)

  • Complimentary or reduced parking fees

 

Meeting Timeframe  - The meeting room requirements:

  • Available from 10 a.m. to 3 p.m. on the day of the meeting  

  • The November meeting will require a small meeting room for 14-16 people the day prior to or the day after the meeting.  This is up to the property to determine the best layout   

  • The May 3-day meeting will require a meeting room for 14-16 people on day one from noon-5 p.m., and for 80 people on day two from 8:30 a.m. to 4:30 p.m. as well as on day three from 7:00 a.m. to 5:00 p.m.

 

Meeting Day/Month - Venues are welcome to submit interest for any of the months listed above in their area.

  • MPI Heartland is open to discussion on which day of the week works best for your property. Typically, meetings are held during the second or third week of the month Tuesday-Thursday

  • Avoid holidays or days that overlap the Iowa Society of Association Executives meetings, traditionally held quarterly on the 4th Monday and the Nebraska Society of Association Executives meetings traditionally held on Thursdays

 

Meeting Meal  - We ask that the meal be provided complimentary. If the meal cannot be provided complimentary, provide the best rate available inclusive (our budget is $17/person inclusive) 

 

Meeting Attendance - Typical general meetings range in size from 30 to 40 people. The Annual Meeting has brought over 60 people 

 

Benefits to Venue Benefits include:

  • 1 complimentary admission to the meeting 

  • Opportunity to speak in front of the group for up to 2 minutes.  

  • Marketing materials can be placed on the tables regarding your property.  

  • Opportunity to offer tours of your facility after the Chapter Business Meeting, to help showcase your location.  

  • Complimentary  ½ page ad in the digital format of the MPI Heartland Chapter newsletter. This ad will have the ability to link to a URL of the sponsor's choice as additional opportunity for promotion.

  • Property highlighted as meeting sponsor (based on items offered complimentary

 

If you are interested in hosting our group at your facility, please respond no later than Friday, April 14, 2023 to Felicia Littky at flittky@icma.org with a cc to Tiffany Conrad at tconrad@fortdodgeiowa.org, with the month & dates you’re available & interested as well as whether you can provide or partner for a complimentary meal or what your proposed inclusive meal budget would be.  Announcement of locations will be made at the Annual Meeting on May 3-5,203 at the Renaissance Savery in Des Moines, IA. 




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