Showcase Your Venue!
Would you like to showcase your property/venue to Pittsburgh event professionals? MPI Pittsburgh is accepting proposals for 2023 Educational Programs as well as Networking Programs.
This is a wonderful opportunity to reach our membership of corporate, association, and independent meeting professionals. Exposure is the key to success in our industry. By developing relationships with fellow members, whether planner or supplier, you will strengthen your property/venue’s name in the industry, resulting in bottom-line, measurable business.
The following will provide you with a profile of what we are planning for 2023 including our needs/requirements for hosting the events. If you have any questions regarding the specifications, please contact our Vice President of Events.
Request for Venue Proposal (Education Events)
Benefits of Hosting an Education Event:
- Showcase your property/venue to an interested audience
- Preferred Vendor listing with web link for one year
- List of attendees and their companies in advance for strategic planning
- Logo on event announcement that is posted on the Chapter's website and newsletter
- Logo projected on screen at events
- Three (3) complimentary registrations for the hosted event at your venue
- An opportunity to speak with audience and conduct tours at the event
- An additional exhibit table at one other event that is being held throughout the year
- MPI Pittsburgh will share survey feedback from attendees regarding their satisfaction with your venue
Meeting Specifications
Times and dates can be slightly flexible pending confirmation with VP of Events.
Registration will begin approximately 30 minutes prior to the scheduled start of each program. Please provide a skirted table, two chairs and a waste basket. If registration occurs before a lunch or reception, coffee/tea/decaf and water should be provided for participants.
Depending on the program, requirements for each meeting may be different. Meeting rooms should accommodate up to 50 individuals, and include the following gratis:
- Food for 25-35 people including beverage refreshments throughout program
- Standard A/V: Lectern, stage, wireless hand-held microphone and/or lavalier mic; LCD projector and screen or monitor with laptop connectivity; slide advancer; power, cables, Wi-Fi.
- Appropriate meeting space
Room set-ups must be completed one hour prior to the start of the programs.
For Monthly Educational Programs, we request a complimentary sleeping room to accommodate the speaker(s), as needed. Note: Complimentary rooms are requested, but not required to be selected as a host venue.
MPI Pittsburgh’s Board of Directors meets each month for 1-2 hours prior each education event. We ask that the host site provide one small conference room in addition to the main conference room for this purpose. 10-15 guests.
Meal head counts/confirmations, AV requirements and any other special arrangements will be provided by a representative of the MPI Pittsburgh Events Team one week prior to the event.
Our chapter is required to submit a report to MPI National for all in-kind contributions received. Please be prepared to provide the value of all items comped or reduced when hosting an event for MPI Pittsburgh Chapter.
Request for Venue Proposal (Networking Events)
Benefits of Hosting an Education Event:
- Showcase your property/venue to an interested audience
- Preferred Vendor listing with web link for one year
- List of attendees and their companies in advance for strategic planning
- Logo on event announcement that is posted on the Chapter's website and newsletter
- Two (2) complimentary registrations for the hosted event at your venue
- An opportunity to speak with audience and conduct tours at the event
- MPI Pittsburgh will share survey feedback from attendees regarding their satisfaction with your venue
Meeting Specifications
Times and dates can be slightly flexible pending confirmation with VP of Events.
Networking space should accommodate up to 50 individuals, and include the following gratis:
- Food for 25-35 people including beverage refreshments throughout program. Discounted bar service for our guests is preferred.
- Semi-private or private space for our group to network
- If your venue/establishment offers some type of activity, on "round" should be offered complimentary to guests.
Meal head counts/confirmations, AV requirements and any other special arrangements will be provided by a representative of the MPI Pittsburgh Events Team one week prior to the event.
Our chapter is required to submit a report to MPI National for all in-kind contributions received. Please be prepared to provide the value of all items comped or reduced when hosting an event for MPI Pittsburgh Chapter.