Event Host Partnerships

EVENT PROFILE

Like pub trivia contests and the successful team format from a golf tournament, guests may register as teams or individuals. Trivia Teams compete against each other to answer questions about the industry, Chicago, and pop culture!

EVENT DATE

IN PERSON - Date flexible - Any Tuesday, Wednesday or Thursday in August/September/October 2022

HOST BENEFITS

The host venue will serve as backdrop for this event, resulting in the opportunity to showcase their venue and services to our 500+ members consisting of key decision-makers from the Chicagoland meetings and events industry and beyond.

Please review our MPI-CAC Baseline Sponsorship Benefits for more information on the ROI received in becoming a host venue partner of our amazing chapter.

SPACE REQUIREMENTS

• Registration area (Two to three 8’ tables with access to power)
• Reception space to accommodate 150-200 people (or based on CDC & IL State guidelines at the time)
• At least (2) projectors or TV monitor screens and staging
• At least (2) wireless microphones
• Several 8’ tables to display silent auction items
• Wifi
  

FOOD & BEVERAGE NEEDS

• Heavy appetizers & casual buffet/food stations (or whatever set up fits within guidelines at that time)
• 2 drinks per person beer/wine: cash bar afterwards
  

TENTATIVE SCHEDULE

Time                       Function
12:00pm - 5:00pm   Set-Up
5:30pm - 6:00pm     Registration
6:00pm – 7:00pm    Networking reception
7:00pm – 9:00 pm   Trivia Program

SPECIAL CONCESSIONS REQUESTED

• Complimentary function space
• Complimentary or discounted food and beverage
• Complimentary or discounted audio visual
• Complimentary

Previous Hosts

• 2021 | City Winery Chicago
• 2020 | Go Teams VIRTUAL
• 2019 | Navy Pier Aon Grand Ballroom
• 2018 | The Dalcy
• 2017 | Hyatt Regency Chicago

Event Profile

These events provide industry education to members and often include a networking component.

Space Requirements

• Summer Knowledge Share
  • Meeting space for 50
  • Registration area
• Spring & Fall Education Program
  • Meeting space for 75-100
  • Registration area

Desired Dates

Monday, Tuesday, Wednesday or Thursday

 2022 Dates

• Summer Knowledge Share 
  • July 2022
• Fall Education Program
  • September 2022
• Spring Education Program
  • May 2022

Tentative Schedule - All Events

Food & Beverage Needs

• Beverages and light break refreshments in meeting room
• Appetizers and beverages (2 drinks per person) at networking reception

Audio Visual Needs

• Video Data Projector, Screen, Lectern/Podium with Microphone
• Wireless internet

Special Concessions Requested

• Complimentary function space
• Complimentary or discounted food and beverage
• Complimentary audio visual and wireless internet
• Discounted or validated parking

Previous Hosts

• September 2021 | Viceroy Hotel
• July 2019 | Shirley Ryan AbilityLab (Chicago)
• May 2019 | Delta Hotels by Marriott Chicago North Shore Suites (Glenview)
• January 2019 | Shirley Ryan AbilityLab (Chicago) and OLC Education and Conference Center (Rosemont)
• September 2018 | River Roast
• May 2018 | AceBounce Chicago
• February 2018 | Loyola University Chicago

Event Profile

Each winter and spring, the MPI-CAC Board of Directors conducts its leadership retreat to form the strategic plan for performance and to identify future opportunities for the Chapter and its members. The Spring Retreat is an important start to the fiscal year, ensuring a smooth transition of leadership and a successful start to a new season of Chapter programming. The Winter Retreat continues the momentum from the Spring.

Space Requirements

• Flexible meeting room:
• Winter Retreat - 22 people
• Spring Retreat - 30 people
• Sleeping rooms as outlined below

Desired Location

• Winter Retreat - Downtown Chicago
• Spring Retreat - within 2 hour drive from downtown Chicago

Desired Dates

2022-2023

• Fall Retreat (2.5 Days): October/November 2022

• Spring Retreat (2.5 Days): April 2022
  

Room Block (run of House)

Tentative Schedule

FOOD & BEVERAGE NEEDS

• Breakfast (in meeting room)
• Lunch (separate space)
• AM & PM Break
• Coffee and water service throughout the day

AUDIO VISUAL NEEDS

• Screen and projector with HDMI adapter
• Wifi for all attendees in meeting space
• Polycom

SPECIAL CONCESSIONS REQUESTED

• Complimentary function space
• Complimentary sleeping rooms
• Complimentary or discounted food and beverage
• Complimentary audio visual and wireless internet
• Discounted or validated parking

PREVIOUS HOSTS

• November 19-20, 2021 | The Ridge Hotel, Lake Geneva, WI
• April 12-14, 2019 | Hotel Retlaw, Fond du Lac, WI
• October 26-28, 2018 | Lake Lawn Resort, Delavan, WI
• April 20 -22, 2018 | Loyola University Retreat & Ecology Center, Woodstock, IL 
• January 19 - 20, 2018 | The Herrington Inn & Spa - Geneva, IL
• April 27-28, 2017 | Renaissance Schaumburg Convention Center Hotel - Schaumburg, IL
• January 27-28, 2017 | Sheraton Grand Chicago - Chicago, IL

Event Profile

This event brings together the MPI-CAC Board of Directors as well as the committee leaders, therefore the most engaged and active MPI-CAC members. By providing leadership training and an opportunity to discuss issues affecting the Chapter and the Chicago meetings industry, we increase the effectiveness of our active members and develop them both professionally and personally.

Space Requirements

• Meeting space for 50
• Registration area

Desired Dates

Monday, Tuesday, Wednesday or Thursday

2021-2022 Dates:

• Fall Leadership Day 2021
  • October 27, 2021 - Venue Confirmed, Chicago History Museum
• Spring Leadership Day 2022

Tentative Schedule

Food & Beverage Needs

• Lunch - only if 100% sponsored
• Beverages and light break refreshments in meeting room
• Appetizers and beverages (2 drinks per person) at networking reception

Audio Visual Needs

• Video Data Projector, Screen, Lectern/Podium with Microphone
• Wireless internet

Special Concessions Requested

• Complimentary function space
• Complimentary or discounted food and beverage
• Complimentary audio visual and wireless internet
• Discounted or validated parking

Previous Hosts

• Fall 2021 | Chicago History Museum
• Spring 2019 | Chicago Marriott Naperville
• Fall 2018 | Fogo de Chao Chicago
• Spring 2018 | AceBounce
• Fall 2017 | Kaiser Tiger
• Spring 2017 | River Roast

Event Profile

Four times per year, MPI-CAC hosts a New Member Mixer, a complimentary cocktail reception just for new members where they have the opportunity to learn how to make the most out of their membership and make new industry connections.  

Space Requirements

• Reception space for a minimum of 40 guests
• Registration area

Desired Dates

Monday, Tuesday, Wednesday or Thursday:

2021-2022 Dates:
February 2021
April 2022
July 2022
October 2022

Tentative Schedule

Food & Beverage Needs

• Appetizers and beverages (open bar with beer, wine and soda or 2 drinks per person) at networking reception

Audio Visual Needs

• Microphone and sound system for brief announcements

Special Concessions Requested

• Complimentary function space
• Complimentary food and beverage
• Complimentary audio visual
• Discounted or validated parking

Previous Hosts

• Fall 2021 | Chicago History Museum
• Fall 2021 | Viceroy Hotel
• Spring 2019 | Chicago Marriott Naperville
• Winter 2019 | Jake Melnick's Corner Tap
• Fall 2018 | Fogo de Chao Chicago
• Summer 2018 | Cambria Chicago, Theatre Loop District 
• Spring 2018 | AceBounce
• Winter 2018 | Dovetail Brewery
• Fall 2017 | Kaiser Tiger
• Spring 2017 | River Roast
• Winter 2017 | Morton's Steakhouse Chicago

Event Profile

MPI-CAC offers a variety of stand-alone education programs throughout the year with the Signature Education Luncheon being the largest. The keynote speaker will provide our members with knowledge and/or motivation that they can incorporate into their personal or professional lives.

Space Requirements

• Reception space for 250+
• Registration area

Desired Dates

 2021

• Tuesday, November 23, 2021 - Venue Confirmed, Marriott Marquis Chicago

2022

• Tuesday, November 22, 2022

Food & Beverage Needs

• Luncheon with 3 courses (soup/salad, entree, dessert) and coffee/tea for 250 people
• Printed menus at each place setting

Audio Visual Needs

• Video Data Projector, Screen, Lectern/Podium, Wireless Mic
• Comp Wifi for Presenter and Registration Table
• If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so, with no additional fees from the venue

Special Concessions Requested

• Complimentary function space
• Complimentary or discounted food and beverage
• Complimentary or discounted audio visual
• Complimenatry wireless internet
• Discounted or validated parking

Previous Hosts

• 2021 | Marriott Marquis
• 2019 | Marriott Marquis
• 2018 | Marriott Marquis
• 2017 | InterContinental Chicago

Tentative Schedule

Event Profile

The MPI-CAC Holiday Party is one of MPI-CAC’s most highly attended events annually. This is a signature event, featuring a cocktail reception that provides quality networking time with top meeting planners and industry colleagues. It provides a large marketplace for brand presence among partners and sponsors and is a favorite of our membership.

Space Requirements:

Reception space for 200 including:

• Multiple bars
• Multiple food stations
• Optional passed drinks and hors d'oeuvres
• Scattered cocktail tables with some seating areas
• Space for fundraising activities
• Silent Auction tables
• (3) Giving Trees - typically holiday trees (optional)
• Registration area with

Desired Date

2022

• January 20, 2022 - Venue Confirmed, Hyatt Regency Chicago

2023

• December/January 2023

Tentative Schedule

Time                             Function
12-4:30 p.m.                 Set-Up
5 p.m.                           Registration Opens
5-8 p.m.                        Reception

Food & Beverage Needs

• Heavy appetizers/food stations
• Open Bar and/or drink tickets (flexible)

Audio Visual Needs

• Power for lighted Giving Trees
• Microphone for announcements
• Power and internet for registration table and Giving Tree payment collection area
• TV monitors a plus
  • If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so, with no additional fees from the venue

Special Concessions Requested

• Complimentary and/or discounted function space
• Complimentary and/or discounted food and beverage
• Complimentary and/or discounted audio visual
• Complimentary wireless internet
• Tipped coat check attendant
• Discounted and/or validated parking
  • Since the event is a fundraiser for MPI-CAC, we are requesting that the host venue sponsor all food and beverage for the event.  You will have creative license to create the perfect menu and beverage package that showcases your venue and matches the event theme. Venues offering full sponsorship will be given first consideration.  If you are unable to sponsor the food and beverage in its entirety, please outline exactly what you can accommodate and what MPI-CAC would be responsible for.

Previous Hosts

• 2022 | Hyatt Regency Chicago
• 2020 | Go Teams, Virtual
• 2019 | Hyatt Regency Chicago
• 2018 | Hyatt Regency Chicago
• 2017 | Venue SIX10

Event Profile

NEXT stands for Networking, Education, eXperience, Technology. The purpose of MPI-CAC’s NEXT is to provide meeting and event professionals an enhanced half-day learning environment to foster professional growth with impactful education, to showcase the latest technology trends for the meetings industry, and provide substantial networking opportunities in a dynamic, interactive setting. 

Space Requirements

• Meeting space for 200
  • 1 large ballrooms that can accommodate a General Session and lunch
  • (3) breakout rooms for 75 classroom style OR experiential design seating up to 75
• Registration area

Desired Dates

2022

• March 8, 2022 - Venue Confirmed, Convene

2023

• March 2023

Tentative Schedule

Food & Beverage Needs

• Breakfast in Opening General Session (continental buffet, juice, soda and coffee/tea)
• AM break service (unique and interesting F&B encouraged (coffee/tea, bottled water, juice, soda and light snacks))
• Lunch in Opening General Session room with Keynote speaker (buffet) 
• NO reception

Audio Visual Needs

• In-house AV to provide sponsorship proposal for General Session and breakout AV. MPI-CAC is able to bring in separate audio visual sponsors for production.
• Wi-fi for registration, event app, real-time social media coverage broadcast onto screens throughout space, speaker presentations and attendees' general web browsing
• Hard-wired internet if needed for production needs
• Power drops for Registration, General Session, Exhibit Hall (vendors included - total TBD)
• If venue cannot provide AV within budget, MPI-CAC will find sponsor to provide this with venue’s approval to do so, with no additional fees from the venue

Special Concessions Requested

• (4) Complimentary guest rooms for speakers and staff to be used pre and post
• Staff rated rooms for any rooms needed over the (4) comps
• Complimentary function space
• Complimentary or discounted food and beverage
• Complimentary snacks and refreshments in staff office
• Complimentary or discounted audio visual
• Complimentary internet access
• Complimentary power drops in Registration, General Session & Exhibit Hall
• House tables, chairs and linens
• Discounted or validated parking for event attendees
• Complimentary parking for staff and volunteer team (move-in and event day)
• Complimentary meeting space for planning committee meetings (1 per quarter) - small conference room with polycom

Previous Hosts

• NEXT 2022 | Convene Chicago
• NEXT 2021 | Convene Virtual Platform
• NEXT 2019 | Loyola University Chicago, Lake Shore Campus
• NEXT 2018 | Embassy Suites Chicago Downtown Magnificent Mile
• NEXT 2017 | Holiday Inn Mart Plaza Chicago

Event Profile

Industry Xchange is an educational and networking event for professional meeting and event planners. It provides attendees a forum to gain new perspectives on key trends and issues facing the meetings industry today and what they mean for business opportunities in the future. IX 2020 will be Chicago’s collaborative contribution to Global Meetings Industry Day through a partnership of MPI-CAC and several local chapters of fellow industry organizations and will likely be broadcast globally through MPI Global.  When you attend, you will be joining leaders from all corners of the globe to showcase the real power of meetings, events, conventions, exhibitions and more.

Space Requirements

• Registration Area with space for 8-10 fabricated registration counters (unless venue has built-ins) and 10-12 table top exhibitors
• General Session/ Keynote Space for 350+ theater style (or combination of theater and rounds or other creative seating)
• Reception space for 350+

Desired Dates

• Coincides with Global Meetings Industry Day (GMID) Yearly
• GMID Dates: April 8, 2022

Tentative Schedule

Food & Beverage Needs

• Coffee, soda, water during registration 
• Evening reception (open bar with heavy hors d'oeuvres)

Audio Visual Needs

• LCD Projector, Screen, Sound, Podium, Wireless Mic(s), Lavaliere Mic(s)
• Complimentary WIFI for presenters and attendees
  *If venue cannot provide AV, MPI will find sponsor to provide this with venue’s approval to do so.
• Complimentary hard wired internet line for production needs, if necessary.

Special Concessions Requested

• 4-6 Complimentary guest rooms for speakers 
• Complimentary or staff rated rooms to be used pre and post
• Complimentary function space
• Complimentary food & beverage
• House tables, chairs and linens
• Complimentary parking if available
• Complimentary or discounted audio visual services
• Wifi for registration, event app, real-time social media coverage broadcast onto screens throughout space, speaker presentations and attendees' general web browsing
• Power drops for Registration, General Session, Exhibit Hall
• Complimentary labor/labor fees, covered by host venue or shared with AV/production company

Previous Hosts

The properties below fully sponsored accommodations and food and beverage for previous MPI-CAC events.

• IX 2019 | Alhambra Palace Restaurant
• IX 2018 | Wintrust Arena
• IX 2017 | McCormick Place

Event Profile

The annual Golf Classic is one of MPI-CAC’s most highly attended events annually. This is a great event to have quality networking time with top meeting planners and industry colleagues. It provides a large marketplace for brand presence among partners and sponsors and is a favorite of our membership. Featuring a non-golfer activity, dinner reception, and silent auction element, there is something for everybody!

Space Requirements

• 18 hole golf course
• Reception space for 150
• Non golfer activity space for 25
• Registration area
• Space for 8-10 silent auction tables
• WIFI
• F&B as per below

Desired Dates (flexibility in day of the week)

• May 24, 2022 - Venue Pending

Event Components

• Breakfast for golfers and sponsors/vendors during registration (roughly 75 guests)
• 18 holes of golf and cart rental for 64 golfers
• Table and 2 chairs at every hole for hole sponsors
• Boxed lunch for golfers and sponsors on the course (roughly 75 guests)
• Non golfer activity - may be indoor or outdoor depending on space on the course
• Reception area with dinner following golf play for 150 guests
• Beverage service (alcoholic and non-alcoholic) provided throughout the duration of the event

Food & Beverage Needs

• Breakfast (75 guests)
• Boxed lunch (75 guests)
• Dinner reception including food stations and at least 2 drink tickets per person (150 guests)

Audio Visual Needs

• Sound system for announcements in the morning before golf play & during the reception
• Screens to display sponsor logo reel 
• Wi-Fi & access to power for registration

Special Concessions Requested

• Complimentary or discounted greens fees (including cart rental)
• Complimentary or discounted cart rental for (3) beverage carts, (1) cigar cart, (1) lemonade cart, plus (10) extra carts for volunteers, staff, sponsors
• Complimentary or discounted food and beverage
• Complimentary or discounted audio visual
• Complimentary WIFI
• House tables, chairs and linens

Previous Hosts

Event Profile

The MPI-CAC Annual Awards Recognition Celebration is one of MPI-CAC’s most highly attended events annually. This event celebrates the contributions of our Chapter’s hard-working volunteers and recognizes those who are making an impact on the meetings and events industry. This is a signature event, featuring a cocktail reception that provides quality networking time with top meeting planners and industry colleagues. It provides a large marketplace for brand presence among partners and sponsors and is a favorite of our membership.

Space Requirements

• Registration area
• Space for opening/network reception for 165 guests prior to Awards program
• Space for 165 seated guests (rounds preferred) during Dinner and Awards program
• Staging

Desired Dates

2022

• June 16, 2022 - Venue Confirmed, The Walden Chicago

 Food & Beverage Needs

• Passed hors d'oeuvres and drinks opening/networking reception for 165 guests
• Seated dinner to be served during Awards Program (can be plated or buffet-style menu) for 165 guests
• Open bar, or drink tickets followed by cash bar, throughout the event (flexible) for 165 guests

Tentative Schedule
Time                                             Function
12:00pm - 4:30pm                      Set-Up
6:00pm                                        Registration Opens
6:00pm-7:00pm                          Opening/Networking Reception 7:00pm-9:00pm                          Awards Program/Dinner 9:00pm-10:00pm                       Closing Reception Post-                                                                    Program  (optional)

Audio Visual Needs

• Projector and multiple screens
• Sound/Monitors
• Wireless lavalieres and/or wireless handheld mics 
• Staging/Podium if available
  *If venue cannot provide AV nor staging, MPI-CAC will find sponsor to provide these items pending venue approval.

Special Concessions Requested

• Complimentary and/or discounted function space 
• Complimentary and/or discounted food and beverage 
• Complimentary and/or discounted audio visual 
• Complimentary wireless internet 
• Discounted and/or validated parking
  

Previous Hosts

• 2021 | Galleria Marchetti
• 2019 | Venue West
• 2018 | Chicago History Museum
• 2017 | Bridgeport Art Center