Quick Tips Anyone Can Use to Host a Green Meeting

Loyola University Chicago is a leading destination for green meetings and events in the Midwest.  Check out this checklist to green your events anywhere!  Even if just a couple strategies are implemented, a measureable impact can be made by each event. 

GREENING YOUR EVENT CHECKLIST

Venue Selection

• Select a LEED certified or energy efficient building/ venue
• Choose a convenient venue that is centrally located for all attendees
• Turn off lights when not in venue
• Turn off audio/visual when not in venue

Housing

• Choose a LEED certified building with a green roof
• Select a housing facility that measures energy usage
• Encourage guests to turn off lights when not in room
• Opt for a housing location that is close to event venue
• Ask if energy efficient light bulbs are used
• Request that guests reuse linens/ towels for the duration of their stay
• Ask if organic toiletries are available

Transportation

• Select a conference destination that is easily accessible by all attendees
• Use public transportation
• Offer shuttle or bus service for conference guests
• Encourage carpooling or taxi sharing
• Provide guests with walking/ bike maps

Food & Beverage

• Prohibit the usage of bottled water; give guests a reusable water bottle upon arrival
• Request reusable plates, glassware, cutlery, tablecloths, and napkins
• Ensure all staff are trained on separating recyclables
• Request that attendees RSVP to get accurate guest count and only order that amount of food
• Reduce meat items and serve vegan, vegetarian, or seafood items
• Consider serving local produce and organic menu items
• Avoid ordering items that are individually packaged (i.e., individual packets of cream, sugar)Have leftover food donated to food shelter

Communication

• Send all conference correspondence to attendees electronically
• Use electronic documents/ file sharing
• Offer an event application for conference attendees to access during event
• Use double-sided printing on 100% recycled paper, when necessary
• Promote using laptops/ iPads for note taking
• Reuse signage
• Have attendees bring their own name badges
• If using bags, purchase organic reusable cotton or bags made from 100% recycled materials

For any tips or advice feel free to reach out to us at conferences@luc.edu or 773-508-8090.